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Newsletter - Dec 2013

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PM Essence
Chapter News

- Capt. L. N. Prasad & Soumen De, PMP
Nov2013 chapnews Election of New President: Consequent to the completion of the tenure of Mr. B. G. Jayaram as president of the Chapter, Mr. Murali Santhanam, was elected as the New President of the Chapter. Mr. Murali Santhanam took over as the President w.e.f. 09 Nov 2013. It may be recalled that Mr. Murali was the Secretary and Treasurer of the Chapter for the past two years. We would like to thank Mr. Jayaram for his contributions and congratulate Mr. Murali for his new role.   
Election of New Secretary and Treasurer: Mr. Vijay Paul, who held the portfolio of Director - Volunteering, was elected as the new Secretary and Treasurer of the Chapter. He also took over this position from 09 Nov 2013. We would like to congratulate Mr. Vijay for his new role.

Change of portfolios of Board Members: Consequent to the above changes, the Chapter Board Members have also been given additional portfolio to manage till the board elects candidates for the open position. Details of these changes would be made available on the Chapter website.
PM Footprints Celebrates 7th Anniversary: PM Footprints, one of the flagship events of the Chapter has completed 7 years of uninterrupted service. So far more than 200 PM Footprints sessions have been held. The 7th Anniversary function was held on 09 Nov 2013 at Hotel Atria and was attended by about 180 Chapter members and other enthusiasts from PM community. On this occasion two key note speakers spoke on very interesting topics, details of which are mentioned below:

The first speaker Mr. Sivan Menon, CTO, SW Center, GE Healthcare India spoke on the topic

• Agile development - Cultural nuances.


The second speaker Mr. Siva Vajjhala, CEO and MD, Advanced Business and Healthcare Solutions India Pvt. Ltd spoke on the two topics.

• Common Mistakes in Project Planning by Inexperienced Project Manager.

• Group Dynamics - Key elements in success of a Project.

On this occasion twenty speakers who shared their PM experience during 2012 and 2013 at the fortnightly PM Footprints session were felicitated. The anniversary also gave an opportunity for the members to network during the grand dinner that followed.

Second Agile Foundation Program: The second “Agile” foundation program was held at Dhi Learning centre on 30 Nov 2013. A total of 13 candidates participated in the program.

PM Footprints Session 21 Nov. 2013: Mr. S. Balasubramanian, Program Director, Mindtree spoke on the topic 'Delivery Management- Secrets Unveiled'. The speaker, with the help of a case study, deliberated on how leaders can effectively deal with ambiguity and uncertainty, which are bound to be present in any modern day large projects. One of the key takeaways was how to create positive work environment and culture for improving.

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PM Essence
accomplishment1 Lt. Col. (Retd.) L. Shri Harsha, PgMP, PMP along with Prof. Hema Harsha presented a research paper titled “Inclusiveness and Sustainability – Legally Enforced or Voluntary Compliance” on the invitation of the organizing committee at the 17th National Human Resource Development Network’s National Conference on 22 Nov 2013 at Kolkata. This talk covering the legal perspective of this sensitive and emerging theme, was well received by over 500 senior and CxO level HR functionaries from all sectors who attended the three day conference.

Karthikeyan Paalankishe, PMP completed the PMI-ACP certification on the 09 Oct 2013 after a month long serious preparation. This is what Karthik had to say.

“I'd like to thank PMI Bangalore Chapter for giving me an opportunity to take the Pilot ACP QUEST course. I'd definitely recommend those who are interested in taking the PMI-ACP exam to do their mandatory 21 hour contact program through the Chapter”.
Here are the four pointers he suggested for potential candidates who wants to take up this examination in future.
1. Have the Agile concepts really clear.
2. Start revising the topics at least a week before the examination.
3. Do a lot of mock examinations.
4. Use free online examinations on the internet.

Soumen De, PMP paper on “Balancing the Creativity need and the Business need of a R&D or Innovation project with Project Management” was selected for PMI National Conference held at Gurgaon from September 27-28, 2013. This paper addresses the inherent conflicts in applying a structured process in any innovation project that by its very nature needs lots of creativity and lateral thinking. It uses concepts and learning from real world experiences and proposes a six step project management framework to manage any Innovation project. The complete paper can be downloaded from PMI National conference website http://www.pmi.org.in/conference2013.

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PM Essence
Q. To get your project off the ground, you might need to convince higher-ups about the profit or cost savings your project will realize for the company. What are you promising?

A. For a given use of money in an enterprise, the ROI (return on investment) is how much profit or cost saving is realized. An ROI calculation is sometimes used along with other approaches to develop a business case for a given proposal. The overall ROI for an enterprise is sometimes used as a way to grade how well a company is managed.

If an enterprise has immediate objectives of getting market revenue share, building infrastructure, positioning itself for sale, or other objectives, a return on investment might be measured in terms of meeting one or more of these objectives rather than in immediate profit or cost saving.

[Source - Internet]

We like to hear what you think!!

Please complete the sentence below with your thoughts in 10-15 words and send them to. The best entry will win attractive goodies from PMI Bangalore India Chapter.

"Operations” keeps the lights on, while Project Management............

Please provide your response by 24th January 2014

Chapter will select the best slogan and felicitate the winner during a Chapter event.

In our last edition, we had asked you to express your thoughts in 10-15 words to continue the following sentence

A project without a critical path is like .............

and the best response is . . . "constructing building without knowing max # of floors"

... and the Winner is - Namita Gupta, PMP, UADAI

This slogan elicited the maximum number of responses till date. Although the intention here was to unleash your creative thinking, we all know, the only way you cannot have a reliable critical path is because the dependencies have not been put in the schedule. Thank you for the interesting discussion and passion to contribute to this section.

The Lighter Side of PM
PM on Discovery Channel
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PM Essence

ssvraghavan         Rakesh Jain, PMP

Rakesh is a versatile management professional with over 14+ years of total experience and an excellent track record of managing software projects. Currently, he is part of the Outsourcing Team at Intel India where he works with vendors whose workers perform services to meet company's needs.

He has been a Chapter volunteer and Project Management community member and is also a PMP certified professional since 2008.

Earlier he was in the IT software projects where he worked on various technologies (SAP BI, Abinitio, MSTR, SharePoint and .NET) and has a strong domain knowledge on BI Analytics, Customer Relationship and Management and eLearning.

Roughly how many hours per week or per month you spend on volunteering for PMI activities?
4-6 Hours/month

What motivates you to volunteer for PMI ?
I learn something new every year being a volunteer. Sometimes the exposure which we get here is something you may not get from your own organization. So I guess volunteering has this big advantage of learning new things. You also sometimes have the satisfaction that you spent your weekend on something
constructive rather than watching TV and not doing much.

What have been the challenges for volunteering at the Chapter?
I will not call it as a challenge. I take up tasks at the Chapter for which I have the bandwidth for the given duration. Of course even then there could be challenges after taking up the assignment and that is where your time management skill comes into test. I prefer volunteering activity where I need to spend time over a weekend.

PMI Volunteering, Professional commitment, Personal commitment - How do you balance the three?

I am at present volunteering only for the PM Footprints and hence generally keep my alternate Thursdays reserved for PM Footprints in the evening from 6 pm to 9 pm. If something very urgent comes up, that I cannot move around this time, then only I ask one of my fellow volunteer colleagues to cover up for me at
the PM Footprints.

Name any 1-2 best volunteering experience?
I am enjoying whatever I have been doing so far:
• In the nominating committee for electing the Directors
• I have been enjoying the role of Master of Ceremonies at the various events organized by Chapter.
• In the PMPC over the last 3 years, I was entrusted with different volunteering assignments every year and I have learnt and enjoyed all that.

Tell us your hobbies, or things you are passionate about, other than volunteering
at PMI?
Reading book, Meeting People and I have always learnt something from them. Watching TV and even Saas Bahu serials as my mom has the control over the remote most of the time.

What will be your message for your fellow volunteers?

Start small. It may take initially 2-3 months for you to figure out what you can do in the Chapter. I am sure you will be exposed to experiences or challenges that we may not easily get in our professional life.

What is your thought on preferred recognition for volunteering?

I am fine with any of the below. But if the grooming of the volunteers can happen for the next challenging assignments that can be also a big motivation factor.

- Personal appreciation letter
- Appropriate memento (T-shirt, Hat, Plaque, etc.) presented privately
- Public verbal recognition
- Publicly presented memento

Rakesh Jain, PMP
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PM Essence
Editor’s Note
SoumenDe Dear Friends,

Greetings from PMI Bangalore India Chapter!

As we are reaching the end of the calendar year, many of us must be busy closing our projects and eagerly waiting to go for that year-end vacation either to a pristine beach or getting refreshed from lazily undulating mountain ranges or simply visiting our near and dear ones.

Many a times, we get so much engrossed in the rigmarole of our project deliverables that we barely get time to do something related to Project Management (PM) outside our regular work. To write a paper for project management journal or conference, or to deliver a lecture in reputed forum or do a major certification that can provide us a career boost tends to take a back seat. We motivate ourselves by saying we will do it soon at the next opportune time and this may also find a place in our New Year resolution list. However, if we do find out some time to step out from your regular work and accomplish some of the things mentioned above, we not only contribute to the PM Community, but we also derive a tremendous sense of self-fulfillment and self-motivation – using HR jargon this can become one of our source for intrinsic motivation Some of you had suggested why not highlight these accomplishments through Essence. Based on your suggestion, we are happy to introduce a new section called PM Accomplishments from this edition of Essence. Please refer to page 2 for details and we are looking forward to hear from you on this section.

I am also happy to share that our slogan section got a record number of participation this time, thanks to the topic and the freewheeling responses. I am looking forward to same response on this edition of slogan contest. As we all know managing stakeholder's expectations is one of the critical thing, we as project managers, need to address to deliver our project successfully. This edition covers two articles on stakeholder's management which can be of interest to you. Besides there are other articles on PM along with other regular sections. As always, do continue to contribute to Essence by learning and sharing your project management experiences and by participating through different columns of this newsletter.                                                                             
Happy Reading!

Thanks and Best Wishes,

Soumen De, PMP
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Editorial Board
Murali Santhanam, PMP
Raghavan S.S.V., PMP
Shikha Vaidh, PMP
Soumen De, PMP