PM Article May 2020

Motivation is the key to success

Prabodh Kumar Gupta

Prabodh, is a B.Tech. from (IIT) and has corporate experience in companies like IBM, Infosys & Tata. He is active PMI Champion & PMP, PMI-ACP, ITIL, Data Analytics, Blockchain & Cloud certified professional. In 2019, he has been awarded by PMI India as “Eminence & Execution” award in PMI Champions Annual meeting.

Motivation is the key to success. Any good organization has different means to motivate its employees. Generally, it has different reward schemes in various categories to encourage its employees. In addition to rewards, companies come out with different recognition schemes to motivate employees.  Why is motivating employees so important for a successful organization? Why do companies emphasize this?

To understand this, first let us find out what factors determine an employee’s efficiency level? Is it only ability or qualification? No; certainly not, as there is a difference between ability to perform an assigned task and the willingness to perform the task. To get the best result, there should be a balance between the two. When an employee is rewarded, it’s not only the gift or monetary benefit that makes him or her happy. It is the feeling of pride in knowing that his or her individual contribution impacts on the organization’s overall goals and vision.

When you are motivated, your energy level increases, and you rarely get tired. For example, when you’re out partying, you can dance for hours without any problems, but if you were attending a gym class you don’t like, you’d struggle to get through even for an hour. Similarly, if you are motivated, you can work on it tirelessly. Many times, simple, sincere, and appreciative words are enough to acknowledge efforts and motivate one to work even harder.

If you as a manager want a high performing team, you should focus on their development, respect their point of view and feelings, and give and receive feedback. Taking regular feedback is as much important as providing feedback. One is more satisfied and motivated if one feels that his or her voice is heard by the management. The function of leadership is to produce more leaders, not more followers. As it is said that “The greatest leader is not necessarily the one who does the greatest things. He is the one that gets people to do the greatest things.”


Motivated people are also organized and self-disciplined. They set themselves a deadline to complete the assigned tasks. For example – if you are determined, you will wake up in the morning with the first ring of the alarm, but if you feel indifferent, you will keep pressing the “snooze” button and waste time. Motivated individuals are determined individuals. And determination improves their efficiency level.

Motivation is a powerful tool that fuels the fire inside others, leads him or her to firm determination, great performance, and ultimately outstanding success. This is the rationale behind mental toughness and a winning attitude. As a manager, one’s role is to create the environment and to provide the opportunity for everyone to express their strength, their short-term and long-term goals. By motivation, we can change one’s attitude towards his/her work and it’s the attitude, not the aptitude which determines one’s altitude in the career. Habit is what keeps you going but it’s Motivation that gets you started.

Only appreciation at the right time and place will work. Too much or too frequent appreciation can become less meaningful, as it may be perceived as an insincere tactic to get the job done. If you plant a tree and if it’s not growing, you can’t blame the tree. You must find out the reason why it is not growing, and determine whether it needs more fertilizer, water or sunlight. Understanding Motivation helps control those factors to some extent, and those factors will in turn lead to individual growth.