PMI Bangalore Chapter

PM Footprints September 2021

A peak into PMBOK® 7th Edition

Speaker – Mr. M.S Hiremath, compiled by Indupriya Sasidharan

The much-awaited PMBOK Guide®7th edition is here and as the number goes, it is quite the James Bond edition. Thanks to an insightful session by the highly experienced and seasoned contributor Mr. M.S Hiremath, during the PMI Bangalore PM Footprints held on 14th August, the 370-page guide was broken down to understandable nuggets.

The edition takes a deeper look into fundamental concepts and constructs of the PM profession – As the preface says.

Mr. Hiremath started the session by introducing the underlying values & principles and later moved on how the guide is structured and ended with some tips on how one should prepare to crack the PMI PMP exam.

Value

Portfolios, programs, projects, products & operations can all be part of an organization’s system for value delivery. What you bring to the table and how you bring it forms the core value system.

The value system begins at the top management. The core strategy drives portfolio decisions that further drive projects. The business impact of projects in turn drives more portfolio decisions in a loop. Eventually, as projects get completed, they move into finished products. The business results are analyzed which lead to re-strategizing.

Principles

The latest PMBOK® edition is based on a set of 12 Principles which are universal & self-validating. The principles then branch out to work performance domains. Overall, the underlying concept is that standards are based on principles and there is no real force fit required.

The key point to keep in mind is how this edition focuses more on outcome than output.

Deliverable -> Outcome -> Benefit -> Value

1.Be diligent, respectful and caring steward – As a PM, stewardship is a key quality one must have and of course integrity, trustworthiness and compliance. Be an able partner for the customer.

2. Create a collaborative team environment – Projects are delivered by people & for people. Trust holds the key to a strong team where everyone feels the need to contribute.

3. Effectively engage stakeholders – Stakeholders influence the flow of value right from the start of the project

4. Focus on value – Ultimate project success indicator irrespective of industry. Never lose sight of the big picture.

5. Recognize, evaluate & respond to system interactions – Always be on the lookout for the smallest change that may impact the overall outcome. Respond to the change sooner.

6. Demonstrate leadership behavior – In a high performing team, everyone is in the skin of a leader and feels the accountability.

7. Tailor based context – One size does not fit all. Based on the uniqueness of the project, tailoring is required.

8. Build quality into processes & deliverables – Quality is intrinsic to every process. When quality wins, everybody wins.

9. Navigate complexity – Complexity can emerge at any point of time and is inherent. Teams need to stay vigilant and critically think to navigate through complexity.

10. Optimize risk responses – Be proactive. Utilize opportunities and be prepared for risks with mitigations

11. Embrace adaptability & resiliency – Every project has its ups & downs, and we need to be quick to adapt to changes, fight back, regain normalcy and go ahead.

12. Enable change to achieve the envisioned state – As cliché’ as it sounds, change is a constant in projects. A structured change management process is necessary

PMBOK Guide Structure

Edition 7 is a radical change from any editions we have seen in the past. A shift from a process-based approach to a principle-based approach.

8 Performance Domains: Form an integrated system to enable successful delivery of the project and intended outcomes. The domains are interactive, interrelated and interdependent areas of focus that work in unison. Specific activities under each domain are determined by the context of the organization, project, deliverables, the project team, stakeholders and other factors.

Each performance domain starts with:

1. Addressing the activities

2. Functions that need to be done. There are no defined processes in PMBOK 7, which is a major shift from the earlier editions.

3. Effective execution of the domain results in a desired outcome which can be measured. Compare actual with desired and analyze and improve

Tailoring

There is no one size fits all and that is the basis of the latest edition. A deliberate adaptation of project management approach, governance and processes is required to make them suitable for different projects.

Modes, Methods & Artefacts

Simply put, this is where the ITTO (Inputs, Tools & techniques, Outputs) from the previous PMBOK versions will fit.

Models are scaled & more simplified versions of reality.

Methods are means of achieving the outcome.

Artefacts are the templates, documents, and outputs for deliverables. E.g.: Issue Log, Risk register, Stakeholder register etc.

In Summary:

PMBOK 7 edition is completely in sync with the need of the hour and hence the focus is more on delivering value, outcome rather than output, customization & tailoring from a variety of options to choose from and as much as possible to take the lean approach whether it is an IT project, construction or manufacturing.